Microsoft To Do List App

Dec 30, 2020 One of the most popular to-do list apps, Wunderlist, was acquired by Microsoft in 2015 and taken out of commission five years later. Microsoft's stated ambition was to build a replacement app for. Microsoft To Do is a task management app. Six tips to make the most of Microsoft To Do on Windows terrylarsen on 09:32 AM. Whether you use to-do lists for work, school, or personal tasks, engaging with your tasks is key to a balanced schedule. To Do is now integrated with the Microsoft 365 suite of applications.

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Overview of Lists

The Lists app in Microsoft Teams helps users in your organization track information, organize work, and manage workflows. With Lists, users can track data such as issues, assets, routines, contacts, inventory, incidents, loans, patients, and more using customizable views, rules, and alerts to keep everyone on the team in sync.

In Teams, users access Lists as a tab in a channel. Click + to open the tab gallery and add a new Lists app tab instance to a channel to get started.

Users can create new lists or pin existing lists from within the same team or from a different SharePoint site that they have access to. New lists can be created from scratch, from built-in templates, based on the structure of an existing list, or by importing data from an Excel workbook. The Lists app is available in Teams desktop, web, and mobile clients.

Templates

Templates in Lists are tailored to common information tracking scenarios for users. Each template comes with a predefined list structure, form layouts, and formatting options at both a list view and a details view level to help users get started quickly. After selecting a template, users get a preview of what the list will look like, along with some sample data. Here's some examples of how teams in your organization can use the predefined templates in Lists:

Track issues and bring them to closure using the Issue tracker template.
Organize all your event details with the Event itinerary template.
Use the Patients template to record the needs and status of patients for health teams in your healthcare organization to monitor and coordinate care.
Track the status of loan applications with the Loans template.

Example scenario

A local post office is responsible for sorting and delivering mail in their district. Each morning, the post office has a team huddle to review daily goals, share announcements, and discuss known incidents.

After the huddle, mail carriers pick up their mail and start their delivery route. Incidents can occur along a route, for example, a vehicle accident, dog-related issue, or social unrest protest. When mail carriers encounter an incident, they use Teams on their mobile devices to record the incident details, which are tracked in a list in the team channel. Everyone on the team, including mail carriers in the field, can see this information and stay informed.

Before moving to Teams, mail carriers had to go back to the post office to complete a hard-copy form to report an incident which was entered in an Excel spreadsheet. Teams gives mail carriers a mobile first, experience where they can use Lists to report incidents in the field as they happen, share incident details with team members, have conversations about them on the channel, and drive incidents to resolution.

What you need to know about Lists

Lists is available in every team and channel

Lists is pre-installed for all Teams users and is available directly in the tab gallery of every team and channel. This means that users don't have to go to the Teams app store to install it.

Lists and SharePoint

Lists data is stored in the SharePoint Online team site. To learn more about how SharePoint Online interacts with Teams, see How SharePoint Online and OneDrive for Business interact with Teams.

Permissions set in SharePoint apply to lists created in the Lists app. By default, lists inherit permissions from the site to which they belong. These permissions govern the types of actions that users can do, such as whether they can create or edit lists. To learn more, see Permission levels in SharePoint and User permissions and permission levels in SharePoint Server.

In certain scenarios, you may want restrict what actions users can do in lists. For example, a person on a team edits a list view, which changes it for all team members, and you want to allow only the team owner or certain team members to edit list views. To learn more, see Customize permissions for a SharePoint list or library.

Note

At this point, owner and member permissions in a team aren't linked in any way to permissions in the team site that govern the behavior of lists or the Lists App. However, based on customer feedback and usage, this will be considered for a future iteration of the product.

Limitations

With Lists, users get a desktop, web, and mobile experience. It's important to know that users can't create new lists or pin existing lists using Lists on the Teams mobile client. To view or edit a list on the Teams mobile client, a list must first be created or added using Lists on the Teams desktop or web client.

Guests can't create or delete a list. They can add list items to existing lists, start new conversations about list items, and reply to existing conversations about list items.

Lists and the SharePoint app

If users in your organization created lists using the SharePoint app, those lists will be automatically moved to Lists without any action needed from the user. To get the best and richest lists integration experience in Teams, use the Lists app and pin your existing lists.

Set up Lists

Enable or disable Lists in your organization

Lists is enabled by default for all Teams users in your organization. You can turn off or turn on the app at the org level on the Manage apps page in the Microsoft Teams admin center.

In the left navigation of the Microsoft Teams admin center, go to Teams apps > Manage apps .
Do one of the following:
- To turn off Lists for your organization, search for the Lists app, select it, and then click Block.
- To turn on Lists for your organization, search for the Lists app, select it, and then click Allow.

Enable or disable Lists for specific users in your organization

To allow or block specific users in your organization from using Lists, make sure Lists is turned on for your organization on the Manage apps page, and then create a custom app permission policy and assign it to those users. To learn more, see Manage app permission policies in Teams.

Search the audit log for list events

Lists are enabled with enterprise-level auditing so you can search for lists and list item events in the audit log in the Security & Compliance Center. To learn more, see Search the audit log in the Security & Compliance Center.

For a list of audit events that are relevant to the Lists app in Teams, see SharePoint list activities.

Before you can search the audit log, you have to first turn on auditing in the Security & Compliance Center. Keep in mind that audit data is only available from the point at which you turned on auditing.

Power Automate, Power Apps, and Graph API

Lists supports Power Automate for workflows and Power Apps for list forms. Developers can use the Lists API to connect list data as a source through Microsoft Graph.

Give feedback or report an issue

To send us feedback or report an issue, click Help near the bottom of the left navigation in Teams, and then select Report a problem. Select Lists, and then enter your feedback or details about the issue you're experiencing.

Streamlined, intuitive task organizer that can help you focus on what needs to be done, created by Microsoft as a future replacement for Wunderlist

Ever since Microsoft acquired Wunderlist in 2015, its users have been wondering what the future holds for the popular task organizer. We seem to have our answer now, in the form of Microsoft To-Do, which will eventually be the successor of the retired Wunderlist.

A to-do list manager that bears a striking resemblance to the app that inspired it, Microsoft To-Do has received numerous updates since its release, but it has yet to replace Wunderlist.

Change can be good, but Wunderlist users may need some convincing

While it is clear that Microsoft has some pretty big plans for this new project, it is still too early to determine whether or not scrapping the original app and starting fresh was a good idea. The development team intends to incorporate the best features of Wunderlist into Microsoft To-Do, however, so the end product should not be drastically different.

Initially lacking in the feature department, To-Do has been improved in multiple respects. From small quality of life updates to UI enhancements, the application certainly seems to be moving in the right direction.

Start your day with a clean slate and keep track of what’s important

The application’s standout feature has to be the “My Day” list, which is refreshed each morning and is intended to help you focus on what needs to be done today, without worrying about upcoming events. If you don’t have a lot to do, the app can even offer suggestions from your other lists.

Husqvarna rifles serial numbers. Naturally, you can add tasks to separate do-to lists, both one-time and repeating events, set reminders and append relevant notes. Different themes can be applied to each list, and the handy search function enables you to find tasks more easily.

An appreciated feature found in Wunderlist, shared lists, has also been implemented. Moreover, it is possible to sync your Outlook tasks and keep track of everything from one place.

Promising to-do list app that is certainly worth watching

Your data can be synchronized across all devices that you are using to run Microsoft To-Do, and mobile apps are also available for macOS, Android and iOS devices. Alternatively, you can access the service at any time even from your web browser.

Since this application is designed to replace Wunderlist eventually, it is no surprise that an import tool is included to help you migrate your data. The process is very intuitive, but it may take a few minutes for your lists to be transferred.

Microsoft To Do App

On the whole, Microsoft To-Do is a very capable to-do manager, and things can only get better in the future. Whether you are an existing Wunderlist user or are looking for a better way to organize your day, this app is certainly worth a try. It remains to be seen when it will finally replace Wunderlist, however, as development seems to be rather slow, even though it is heading in the right direction.

Filed under

Microsoft To Do was reviewed by Catalin Chelariu

4.5/5

New in Microsoft To Do 2.38.4482.0:

We’ve made a few accessibility fixes and improvements to the app sync process to facilitate a seamless in-app and cross-device experience for you.

Read the full changelog This enables Disqus, Inc. to process some of your data. Disqus privacy policy

Microsoft To Do 2.42.41091.0

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